Facilities Committee
District Facilities Committee
Empaneled by the Superintendent/ President as a standing District Committee, the Charge of the District Facilities Committee (DFC) shall be as follows:
District Facilities Committee Purpose Statement
- Collaborate with Facilities Department staff, the college community, greater community, and those with the appropriate expertise in the development and implementation of a comprehensive Facilities Master Plan that outlines short- and long-term goals for college facilities development.
- Identify and prioritize facilities-related projects, such as renovations, upgrades, and new construction as identified by the Facilities Master Plan, unit plans and requests for campus space. Advocate for funding and resources to support facilities-related projects.
- Review and advise on plans, schedules and budgets for facilities-related projects including capital outlay plans and funding, and scheduled maintenance plans and funding.
- Monitor and report on the progress of facilities-related projects to ensure that they are completed on time and within budget.
- Provide oversight to ensure that the college's facilities are safe, functional, and accessible for students, faculty, staff, and community.
- Engage with the campus community to gather input and support for facilities-related projects and disseminate information regarding these projects’ schedules and emerging issues.
District Facilities Committee Membership
Chair- Director of Facilities (Ex Officio)
Administration- Two representatives (College Police Chief-Ex Officio, plus one as
assigned)
Classified- Two representatives (Scheduling Specialist- Ex Officio, plus one as assigned)
Faculty - Three representatives (as assigned)
ASNVC – One Representative (as assigned)
The option for a Co-Chair will be revisited yearly based on committee needs, and an
election will be held accordingly.
District Facilities Committee Meeting Schedule
The Third Monday of September, October, November, January, February, March, April, and May from 2:00pm- 3:30pm (adjustments to this calendar may be made based upon the academic calendar or need as identified by the DFC.)
District Facilities Committee Goals and Achievements
1. Review the development of the Facilities Master Plan to ensure broad-based input,
consistency, and alignment with the Educational Master Plan.
Achievement:
The Facilities Committee has provided oversight and input during the development of the Facilities Master Plan Request for Proposals (RFP). Committee discussions helped define the scope of work, including evaluation of aging infrastructure, space utilization, sustainability goals, future enrollment growth, and the college's evolving vision as a residential campus. Committee members reviewed the proposed procurement approach, identified opportunities for stakeholder involvement, and volunteered to participate in the future proposal evaluation process. The RFP has been developed and is pending public release. Once proposals are received, the committee will begin reviewing submissions and evaluating consultant qualifications to ensure broad-based participation and alignment with institutional priorities and the Educational Master Plan.
The Facilities Committee has provided oversight and input during the development of the Facilities Master Plan Request for Proposals (RFP). Committee discussions helped define the scope of work, including evaluation of aging infrastructure, space utilization, sustainability goals, future enrollment growth, and the college's evolving vision as a residential campus. Committee members reviewed the proposed procurement approach, identified opportunities for stakeholder involvement, and volunteered to participate in the future proposal evaluation process. The RFP has been developed and is pending public release. Once proposals are received, the committee will begin reviewing submissions and evaluating consultant qualifications to ensure broad-based participation and alignment with institutional priorities and the Educational Master Plan.
2. Apply the Total Cost of Ownership (TCO) tool to model and evaluate multiple facilities
management scenarios, incorporating adjustments in staffing levels, resource allocation,
and service expectations.
Achievement:
The committee incorporated Total Cost of Ownership principles into facilities planning discussions by evaluating long-term operational impacts, deferred maintenance obligations, staffing capacity, utility costs, sustainability initiatives, and partnership opportunities. Reviews included space utilization assessments, energy efficiency projects, EV charging infrastructure replacement, scheduled maintenance prioritization, and partnership proposals that could reduce institutional maintenance responsibilities while improving facilities. These discussions helped identify strategies to maximize limited resources, improve operational sustainability, and support future service expectations despite staffing constraints.
The committee incorporated Total Cost of Ownership principles into facilities planning discussions by evaluating long-term operational impacts, deferred maintenance obligations, staffing capacity, utility costs, sustainability initiatives, and partnership opportunities. Reviews included space utilization assessments, energy efficiency projects, EV charging infrastructure replacement, scheduled maintenance prioritization, and partnership proposals that could reduce institutional maintenance responsibilities while improving facilities. These discussions helped identify strategies to maximize limited resources, improve operational sustainability, and support future service expectations despite staffing constraints.
3. Develop and implement a transparent review process and decision matrix that engages
stakeholders in prioritizing and approving deferred maintenance requests that align
with available resources and future funding opportunities.
Achievement:
The Facilities Committee established and utilized a structured review and ranking process for facilities-related funding requests, strategic initiatives, and operational continuance requests. Committee members evaluated proposals using standardized scoring criteria focused on facility impact, operational priorities, feasibility, and resource availability. Rankings and recommendations were formally submitted to the Budget Committee and Research, Planning, and Institutional Effectiveness (RPIE). The committee also reviewed scheduled maintenance priorities, capital outlay projects, and budget requests, ensuring stakeholder participation and transparency in the allocation of limited funding resources.
The Facilities Committee established and utilized a structured review and ranking process for facilities-related funding requests, strategic initiatives, and operational continuance requests. Committee members evaluated proposals using standardized scoring criteria focused on facility impact, operational priorities, feasibility, and resource availability. Rankings and recommendations were formally submitted to the Budget Committee and Research, Planning, and Institutional Effectiveness (RPIE). The committee also reviewed scheduled maintenance priorities, capital outlay projects, and budget requests, ensuring stakeholder participation and transparency in the allocation of limited funding resources.
4. Promote regular communication and updates on Facilities Services activities and
projects to keep the campus community informed and engaged.
Achievement:
The Facilities Committee provided regular updates throughout the year on major capital improvement projects, scheduled maintenance activities, sustainability initiatives, space allocation requests, facilities partnerships, and campus development projects. Significant updates included the Wine Education Complex Phases I and II, Basic Needs Center relocation, EOPS renovation, Student Activity Center modernization planning, EV charging infrastructure replacement, scheduled maintenance projects, and community partnership opportunities. These recurring reports increased transparency, encouraged stakeholder engagement, and ensured campus constituencies remained informed about facilities priorities, project status, and future planning efforts.
The Facilities Committee provided regular updates throughout the year on major capital improvement projects, scheduled maintenance activities, sustainability initiatives, space allocation requests, facilities partnerships, and campus development projects. Significant updates included the Wine Education Complex Phases I and II, Basic Needs Center relocation, EOPS renovation, Student Activity Center modernization planning, EV charging infrastructure replacement, scheduled maintenance projects, and community partnership opportunities. These recurring reports increased transparency, encouraged stakeholder engagement, and ensured campus constituencies remained informed about facilities priorities, project status, and future planning efforts.